Team Coordinator Iberia & Italy

The Team Coordinator will proactively support the Regional Director, Iberia & Italy, and category teams in managing the contractual and team administrative needs aligned to Universal franchise, category and consumer priorities. KEY RESPONSIBILITES Data entry of Licensee deal memos across all categories into CRM/RSG system. Tracking critical path - from business-plan submission to contract execution. Manage the tracking contract workflow. Manage the administration requirements for establishing new licensee contracts; ensuring records are up-to-date for existing licensee partners; and communication to relevant stakeholders of contractual obligations where required. Lead new licensee onboarding ensuring seamless transition. Assist licensees with GBS and factory audit support, quarterly royalty report submissions, tracking and outstanding invoices and system support ie: media box. Manage all asset management processes and NDA requests. Creating and setting up new vendor accounts, raising purchase orders (using SAP) and coding invoices for payment, following through as required to ensure timely payment and quarterly tracking and pacing of direct costs. Assist in supporting quarterly forecast process to set deadlines. Manage weekly team updates for senior management and ELT dashboard. Maintaining databases, spreadsheets/tracking documents and the distribution of licensee lists, brand presentations and other sales materials. Proactive diary management the Regional Director and the coordination of domestic and international travel plans. Administrative support with monthly travel and expense reports for the commercial team Management of adhoc administrative duties to frequent deadlines