Coordinator, Communications

Job Purpose: The Coordinator, Communications will handle administrative duties and assist in supporting the series publicity team on day-to-day activities of campaigns as well as supporting the SVP of Communications for the Universal Studio Group division. This position is based in the Universal City, CA offices. Essential Responsibilities: Function as administrative liaison to departmental staff, external vendors and consultants Answer telephones and perform administrative duties such as calendar scheduling, booking travel, drafting itineraries, processing invoices, preparing expense reports, reconciling p-cards, among others Maintain/update press contact database and additional internal lists Prepare internal and external distributions and correspondence Maintain/update our press site, Media Village Helps with the onboarding process for any new members of the Communications team Prepare programming team calendars Support Communications team on series campaigns as needed Assist with talent relations needs including booking travel, booking hair/make-up, drafting itineraries, internal and external gifting, amongst others Maintain standards of strict confidentiality with respect to all matters and documents Maintain series team budget tracker Assist publicists with tracking press coverage and maintaining show press reports Maintain series team status document Assist publicists with show sheets including update talent information along with their representatives Work and facilitate press events including semi-annual press tours, award shows, specials and events Develop and maintain positive relationships with talent, producers, public relations agencies and representatives, agents, managers, production staff, media and programming executives in order to ensure maximum positive coverage for Universal Studio Group programming