Construction Manager, Facility Projects

Summary The Assistant Project Manager is to assist the Senior Manager with the planning and coordination of activities for facility capital projects to ensure that goals and objectives of projects are accomplished within prescribed time frames. Responsibilities include client interface, cost & schedule estimating programming, planning, cost control, and financial reporting. Responsibilities: Project Management Support Provide project management and maintenance team with cost to date reporting to allow for future planning Provides timely, ongoing feedback to clients regarding project activity and deliverables. Works closely with internal clients to identify and correct operational issues quickly Coordinates activities on assigned projects, including tracking and maintaining job schedule and budget Serves as cost controls for Project Managers, reviews budget and contract when receiving an invoice and confirms if invoices are consistent with previously agreed upon terms prior to payment Perform final quality review of all documentation prior to submission for Department approvals (including contract, invoices, bid milestones and funding documents) Manage and coordinate selected project vendors Ensure project files (electronic and paper) maintain documented backup necessary for auditing purposes Coordinate security access for vendors as required Lead project punch list process to completion Lead project close-out process. Responsible for ensuring that project close-out packages are complete. Take ownership of close-out process, including identification of required close-out documentation, management of vendors for timely and complete submittal, and review of close-out documentation with stakeholders, including final hand-over to facilities. Provide support on monthly cost reports, labor charge out, cash flows, and any other needed reporting Research and facilitate resolution of project issues in collaboration with Project Managers Manage and track warranty periods. Coordinate repairs with general contractors prior to warranty expiration. Purchasing Support Purchase materials for Preventative Maintenance and Corrective Maintenance work orders across Facility Maintenance and Construction Update Operating Expense project trackers across the department, run actuals, and provide updates to Finance as needed Collecting and maintaining inventory for the department (golf cart, wardrobe, Mill materials) Purchases materials and subcontracts economically and expeditiously for projects assigned Works with Legal and Sourcing on new contracts and competitive bid process