Coordinator, Communications

Job Purpose The Coordinator, Communications will assist in the day-to-day administrative support of the EVP, Global Communications and Marketing for the Universal Studio Group division. Essential Responsibilities Provide executive administrative support including but not limited to: Answering high volume phones, screen calls, route callers, take messages, respond to internal and external inquiries, and provide routine information within scope of authority Heavy calendar scheduling including prioritizing and resolving conflicts and competing demands, and proactively scheduling meetings with internal and external attendees, work with Publicity team to organize small-to-large-scale meetings. Book all travel arrangements and reconcile purchasing cards, travel receipts, and expense reports, Handle ad hoc office administrative duties for Communications dept (create meeting agendas, set up meeting logistics and tech needs, coordinate catering, office supply orders, submit visitor passes and check-in instructions, prepare internal and external correspondence, creating presentations, etc.) Function as administrative liaison to departmental staff, other departments, external vendors and consultants Maintain/update press contact database and business contacts Assisting with special projects, including research, data collection, and follow-up Track, reconcile and file departmental invoices/accounting alongside the manager of corporate communications Create coverage reports for key department press releases and announcements; assist in preparing key dates and other departmental reports for review Stay on the pulse of industry trends, including relevant social media and breaking news Works cross-functionally with teams across the division including marketing, digital, research and programming to provide communications support Support Communications team on series campaigns and events as needed Maintain standards of strict confidentiality with respect to all matters and documents Perform other duties as assigned