Fleet Administrator

The Fleet Administrator is responsible for providing comprehensive administrative support for the Fleet leadership team and support ongoing initiatives under Fleet Operations. Job Duties Tracks fuel and mileage for production fleet vehicles and analyzes data to monitor efficiency of gas/mileage for ongoing production needs/requests. Coordinates and schedules repairs for fleet vehicles as assigned by Fleet Manager. Assists Fleet Manager in supporting vendor registration process, managing vendor relations, including but not limited to onboarding new vendors, tracking invoices and payment delivery, etc. Assists Fleet Manager in creating and maintaining a partnership with Finance so accounts payable and accounts receivables are processed efficiently and accurately. Uploads and Monitors Xytech daily for the Fleet Manager to run PBI reports weekly. Coordinates with Lead drivers to schedule and assign fleet drivers and vehicles based on production needs, which could include last-minute changes in a 24/7 production environment. Supports both production units and delegates responsibilities to lead drivers as appropriate based on needs. Provides support to drivers and lead drivers, actively listens to their concerns, and escalates any issues to the Fleet Manager as needed. Tracks driver timesheets and escalates concerns to the Fleet Manager. Coordinates safety and ensures compliance throughout the Fleet team. Adheres to all federal and state driving laws, regulations, and procedures. Assists Fleet Manager in coordinating rentals and black car service needs and reports usage to production, as assigned. Coordinates black car services as requested for high-profile celebrities. Train drivers assigned to black car service on expectations and etiquette when dealing with high-profile celebrities to ensure high-level customer satisfaction. Delegate duties as appropriate for Fleet personnel, including Drivers and black car service Drivers. Ensure all work is done under the technical guidelines and operations procedures of Telemundo Enterprises' infrastructure and adheres to EHS/OSHA regulations and procedures. Follow policies, applicable laws, and regulations to protect his/her health and safety as well as that of other workers, the public, and the environment. Presents ideas that support EHS goals and policies to your business or EHS leader. Raise concerns about possible violations of EHS policies to your manager, business, and EHS Leader. Uses company-assigned vehicle to visit external basecamp sites and/or assists in transporting vehicles for maintenance as needed. Works under the direct supervision of the Fleet Manager and is responsible for completing any other tasks as assigned by the manager or supervisors as needed.