Executive Assistant, Operations & Technology

The Operations & Technology division of NBCUniversal is looking for a high-energy, results-driven and detail-oriented Executive Assistant to provide administrative support to three Executives. The ideal candidate for this position has exemplary planning and time management skills, excellent communication skills, and the ability to operate in a resourceful and self-directed manner. This individual will work across the NBCU Media Security, Business Continuity and Crisis Management (BC/CM), and Intelligence & Investigations organizations on behalf of their Executives. Responsibilities Proactively manage and coordinate daily schedule, calendar appointments, contacts, travel arrangements, internal meetings, and external appointments Arrange and schedule a significant volume of meetings with executive colleagues and teams across multiple time zones; maintain and update calendars while determining the priority of requests and scheduling accordingly Arrange domestic and international travel accommodations, work visas, and associated documents, including comprehensive and detailed multi-city travel itineraries, when applicable Demonstrate flexibility, poise, patience, and persistence in routinely adjusting priorities and rescheduling meetings Process expense reports in accordance with established policy guidelines; reconcile P-card transactions and route invoices for approval Facilitate complex meetings and large team events: set-up, execution, and follow-up, including room scheduling, AV support, preparation and collection of agendas and materials, note-taking, and coordinating follow-up items and actions Coordinate internal group communications using newsletters, intranet postings, and messaging tools Create and edit presentations, agendas, spreadsheets, and reports Facilitate high-level reporting of operational data and metrics using PowerBI and Excel Manage and organize executive files, physical and electronic, as required Participate in and support special projects as assigned; assist other department members as needed and act as a backup for other executive assistants when required