Facilities Coordinator

The DWA Facilities Coordinator is responsible for providing the highest levels of customer service to the customers of the DreamWorks/NBCUniversal Operations & Technology Facilities Teams. Your primary responsibilities will be Facility Operations at the DreamWorks Animation (DWA) campus. You will meet diverse customer service request needs, providing information supporting communications of Facilities Ops & Engineering work activities. What You'll Do: Providing highest levels of customer service for NBCUniversal Facilities Ops & Engineering customers by establishing and maintaining favorable occupant relations, including operating the Fac Ops & Eng Integrated Workplace Management System, internal/external correspondence, deliveries, filing, etc. Perform Zone Maintenance inspections at DWA Flower Campus & 11611 Hart Street Archives and create planned corrective work orders to ensure properties are well-maintained Perform general office repairs and maintenance requests, including set ups and moves; stocking & maintaining copy rooms, setup & organizing of exterior spaces, inspections of meeting rooms, ergonomic equipment installs, furniture modification, etc. Inspect and prepare vacated offices/cubicles so they are move-in ready for new employees Provide facilities support and project coordination for Flower campus and Hart Street. Coordinate special projects with outside vendors as assigned Coordinate special events with respective departments. Conduct walk through and create plan working with production departments, food services, security, and external vendors. Set up and tear down as required Support Maintenance, Repair, Operations (MRO) process with coordinating orders, pick up, delivery, and receipt status for purchases made by the Facilities and Engineering teams. Reconcile packing slips and input into Archibus tickets. Maintain Asset Management program Uses Finance tools, to manage vendor requirements, new set ups, invoice processing, insurance and safety compliance. Create department purchase requests and track purchase orders and invoices. Process, code, and track rent and storage allocations, invoices and payments. Assist with monthly Accrual Reports for Finance. Retrieves back-ups using accounts payable system Track and document costs generated from Utilities Assist with Emergency Services and Business Continuity, and Health & Safety programs and support as needed. Provide support for safety drills and to Floor Wardens Assist with recycling program and other Sustainability initiatives and maintain safe document destruction program with Iron Mountain Performs other facility tasks as required